Our client in the NGO sector is seeking an Executive and Operations Assistant to join their team based in The Hague. With a distributed workforce of 25 employees across several countries, this role plays a vital part in supporting both the Executive Board and broader operational functions.
Responsibilities:
Executive & Director Support
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Serve as a primary contact for Directors, managing internal and external scheduling and communications.
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Support Directors in preparing for meetings by creating agendas, tracking action items, and drafting correspondence.
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Handle invoicing, reimbursements, and travel arrangements for Directors.
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Assist in donor relations through email drafting and meeting coordination alongside the Director of Funder Relations.
Board Liaison
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Schedule and coordinate Board and Committee meetings, including one annual in-person event.
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Manage Board communications and logistics.
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Maintain and distribute secure Board documents and meeting minutes.
Operations & Office Management
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Provide administrative and operational support across the organization.
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Manage internal communications and prioritization of key operational tasks.
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Liaise with building management and manage vendor relationships at the Humanity Hub office in The Hague.
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Track incoming/outgoing mail, manage office and IT supplies, and coordinate business card orders.
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Organize key staff meetings, team celebrations, and employee gifts.
Requirements:
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3-5 years' experience as an Executive Assistant or in Office Management, preferably in a similar non-profit or international context.
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Strong organizational and time-management skills with a proactive, problem-solving approach.
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High comfort level with remote work tools and IT systems.
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Excellent written and verbal communication in English.
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Able to manage multiple priorities with accuracy and discretion.
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Legally authorized to live and work in the Netherlands.
What’s in it for you?
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A hybrid role (2-3 days/week in The Hague office)
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Be part of a dynamic, values-driven team working across borders
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Opportunities to contribute to meaningful and impactful organizational growth
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Flexible and collaborative work culture
The salary or salary range indicated is dependent on the amount of experience and relevant skills you can offer specific to this role. We are happy to discuss this with you if you look to be a good match for the position.
Sounds interesting? Apply directly or contact [email protected] for more information.